Employee Portal is Here

July 30, 2012

By: Bill Murray
Sr. Vice President of Software Development & Support

Trainers and Instructors want to manage their schedules and don’t have access to DataTrak? No Problem!

The Employee Portal is out and allows trainers, instructors and service providers to view and manage their own schedule while at home or away from the club. This latest upgrade allows your club employees to set their availability, add members to classes, create and edit appointments, and view their schedule and clients from anywhere they have internet access.

Manage Schedules
The Employee Portal uses the facilities’ settings to determine available hours and calendar start date. The employee can view their schedule in day, week, or month view. Views can be switched between calendar and list format to view scheduled and cancelled appointments and classes. Schedules are available for print and download.

Make Appointments
When an employee creates an appointment, they are automatically tied to it. They can easily add or remove a member from an appointment or drag and drop an appointment to another date/time. Once the appointment is finished, the employee can mark it as complete if allowed.

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Set Availability

Employees can set their hours of availability on a week-to-week basis. By using the recurring tool, they can copy daily or weekly schedules with ease.

Manage Clients
Once appointments are booked, the employee has the ability to view a list of attendees on their calendar. Clicking on the attendees name will enable the employee to view additional details about that individual, including their scheduled events, emergency contact information, check-in history, membership status, session balance, and any trainer notes.

Controlled Security
The Employee Portal has robust security controls allowing owners and operators to control what employees can do from home versus what can be done at the facility. Access to attendee data can also be limited or removed per employee.

Now is the time to put this powerful tool into the hands of your Personal Trainers, Group Exercise Instructors and allow them to manage their activities on the go!